Katz Architecture is searching for an energetic, highly motivated administrator to be the Office Manager at our firm. The Office Manager will coordinate all office procedures and resources and assist with financial management and marketing efforts.
We desire to find a talented candidate with minimum 1 years’ experience, who will thrive in our growing Chelsea boutique office. This is a full-time position reporting directly to the owner of the firm. You will be working closely with the firm’s designers and architects supporting the design process and various marketing efforts. We are looking for an immediate start.
Reception: Serving as initial contact on the phone, coordinating meeting and appointments with clients, consultants, and staff, and processing incoming and outgoing mail, packages, and delivery
Bookkeeping: Process accounts payable and receivable, compile timesheet data for monthly billing, reconcile bank accounts and credit cards, manage petty cash and expense reporting, work with payroll company to process staff payroll, aid in tax preparation with outside CPA, financial reporting, and other clerical duties as needed.
Marketing: Maintaining marketing materials, updating our website, aiding with our social media presence, building job proposals and marketing packages.
Human Resources: Front-line interaction with staff including managing employee PTO and insurance (health, dental, and vision), 401(k) administration, assist with the staff on-boarding and departure process.
IT: Managing and maintaining office technology and providing basic IT support to staff, including liaison with IT consultant.
Office Management: Working with upper management to refine office policies and procedures, maintain office records including online backup and off site archival, timesheet management, coordinating the purchase and maintenance of office equipment and supplies, and maintaining general office tidiness.
College degree or higher
Relevant experience working in a fast-paced creative environment (Design/Architecture/Construction background a plus!)
Outstanding time management and organizational skills
Friendly, outgoing personality with exemplary verbal and written communication
Expert proficiency with QuickBooks/QuickBooks Online and MS Excel
Computer proficiency with MS Office (Outlook, Word) and familiarity with Adobe Creative Suite
Attention to detail and high level of accuracy
Ability to work in hands-on environment while multitasking between various projects
Candidates must be authorized to work in the US
Intellectually and culturally curious
Our firm offers a competitive and attractive salary package based on experience and enrollment in our profit-sharing and benefit program (health, dental, & vision).
Katz Architecture is a full service architectural office providing design, management and consulting services to a wide range of clients. Established in 2002, we are a small, but expanding team made up of enthusiastic, talented, creative individuals dedicated to innovative design and quality service.
Please submit a cover letter and resume to [email protected]
with Office Manager in the subject line.
Employee - Full Time
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