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The Woodlands Clerical, Receptionist, Office Jobs

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Help Wanted - Clerical, Receptionist, Office - The Woodlands
North Freeway Hyundai
receptionist to tend the front desk and answer phone calls. weekdays 4p.m.-9p.m. Saturdays 9a.m.-9p.m. Read More...
Feb 22
Sparks Insurance
Experienced CSR for busy independent agency. Read More...
Feb 15
Herb Philipson Army & Navy Stores, Inc.
Administrative Assistant will provide a full range of administrative activities and operational support to assigned departments and/or business units. The incumbent should possess administrative skills and a general understanding of business operations to assist with data collection, routine budget administration, compiling and organizing materials, as well as preparing both standard and ad hoc reports, spreadsheets, and presentations of varying complexity. In some business units, the incumbent is required to provide support to trade shows and conventions which requires lifting and moving of large boxes throughout the office weighing up to 50 lbs. Job Details: 1. Responsible for all receptionist duties including answering and routing telephone calls, preparing outgoing mail, distributing incoming mail, faxes, composing letters and greeting visitors. 2. Ensure confidentiality. 3. Maintain open communication with all Terumo facilities and outside business associates. 4. Meet and greet visitors along with notifying associate upon arrival. 5. Work with Finance in putting together Excel models for accounting along with PowerPoint presentations. 6. Distribute mail. 7. Organize front reception and ensure the lobby looks professional. 8. Maintain kitchen by keeping inventory and replenishing supplies. 9. FedEx shipping along with ordering supplies. 10. Postage meter maintenance. 11. Mail monthly medical journals and assist with marketing literature. 12. Maintain and setup conference rooms for meetings and events. 13. Maintain supply cabinets and Terumo “apparel” inventory. 14. Maintain literature closet on weekly basis, ensuring accurate inventory levels are kept. 15. Gather and analyze for Training & Education as follows: a. Assembling kits for courses – include articles, USB agenda. Uploading files to USB’s and putting folders together. b. Creating file folders. c. Requesting course certificates and mailing to sales team along with Patel’s Atlas. d. Emailing course surveys to Territory Managers. 17. Provide other support and duties assigned. Working Conditions: This position resides in an office environment. Read More...
Feb 13
Katz Architecture Inc
$29000-$49000
Katz Architecture is searching for an energetic, highly motivated administrator to be the Office Manager at our firm. The Office Manager will coordinate all office procedures and resources and assist with financial management and marketing efforts. We desire to find a talented candidate with minimum 1 years’ experience, who will thrive in our growing Chelsea boutique office. This is a full-time position reporting directly to the owner of the firm. You will be working closely with the firm’s designers and architects supporting the design process and various marketing efforts. We are looking for an immediate start. Responsibilities Include: Reception: Serving as initial contact on the phone, coordinating meeting and appointments with clients, consultants, and staff, and processing incoming and outgoing mail, packages, and delivery Bookkeeping: Process accounts payable and receivable, compile timesheet data for monthly billing, reconcile bank accounts and credit cards, manage petty cash and expense reporting, work with payroll company to process staff payroll, aid in tax preparation with outside CPA, financial reporting, and other clerical duties as needed. Marketing: Maintaining marketing materials, updating our website, aiding with our social media presence, building job proposals and marketing packages. Human Resources: Front-line interaction with staff including managing employee PTO and insurance (health, dental, and vision), 401(k) administration, assist with the staff on-boarding and departure process. IT: Managing and maintaining office technology and providing basic IT support to staff, including liaison with IT consultant. Office Management: Working with upper management to refine office policies and procedures, maintain office records including online backup and off site archival, timesheet management, coordinating the purchase and maintenance of office equipment and supplies, and maintaining general office tidiness. Read More...
Feb 12
Symplr
sympr is the 13th fastest growing tech company in Houston continuing to grow and expand our SaaS business throughout the healthcare market. symplr is a leading software company with a mission to help hospitals make their credentialing and compliance programs super easy to manage. The SYMPLR Customer Service Team works toward maintaining an environment of camaraderie and teamwork. This team strives to manage the company's data base effectively, by ensuring all data entry projects are performed accurately and efficiently. In this role, you will support the department by performing extensive data entry of client files, edit information, work directly with customers, solve problems that may arise and file documents as needed. You will also assist other team members with various office projects when needed. This is an entry-level opportunity which offers room for growth and a chance to belong to a successful company. Main Job Duties:  Answer a high volume of calls while utilizing a multi-line telephone switchboard.  Review and process various electronic documents and information such as vendor images, health records, safety trainings, insurance, and other hospital specific requirements.  Provide exceptional customer service by evaluating inquires in order to provide the most useful and appropriate information to vendor representatives.  Answer LIVE online chats in a quick and confident manner.  Process emails/faxes in a timely manner and respond clearly and effectively over the phone and in writing.  Manage, organize, and update important data using multiple database applications.  Maintain regular consistent and professional attendance, punctuality, personal appearance and performance. Read More...
Feb 1
Superior Paint Works
$12-$15
Handle incoming calls Receive and process payments Assist owner with all emails/correspondence General office duties Read More...
Jan 26
FOX Travel, An American Express Representative
Do you have a Dynamic personality? Are you a good multi-tasker? Do you want to be part of a team? If you had a problem would you want someone like you to solve it? It's all about customer service. Read More...
Jan 4
MyValet By Capitol Concierge Inc.
$14/hour
Part-Time: Tuesday, Wednesday and Thursday 10am-2pm Roles & Responsibilities: • Fulfill complex personal requests for client, including: domestic and international travel, event planning, restaurant and theater reservations, home improvement projects, gift wrapping and more • Provide a high standard of service for client, including efficient response times, high-quality detailed research, and accurate price quotes • Research unusual and complex requests for Client while operating within program standards and established service levels • Contribute to a collaborative, friendly and fun work environment that allows employees to be more productive and innovative • Maintain high positive marks in customer satisfaction survey results and general customer feedback Read More...
Jan 4
Quality Comfort Air LLC
Quality Comfort Air LLC is seeking a Dispatcher/Secretary for a permanent opportunity within our company. This position is available for immediate hire, apply today! Read More...
Nov 30
Doyen Sebesta
Compile, review, code, enter and scan client reimbursed/unreimbursed receipts and invoices. Enter employee expense reports. Assemble required backup for invoice submission to client. Assist in reconciliation of client reimbursement accounts. Assist in setting up new matters in Legal Spend Management software. Assist in gathering final receipts for matters ready to be closed. Assist with various projects as needed. Read More...
Nov 23
Biosolventus Corp
Somos parte de un grupo de empresas Alemanas prestando servicios a nuestros clientes en Alemania, EE.UU. y México. Nuestros servicios radican por las áreas de productos financieros, energía y capacitación. ¡Estamos en búsqueda de tú ayuda de tiempo parcial como ASISTENTE ADMINISTRATIVA / DE OFICINA! Estámos buscando tu apoyo principalmente en las areas de actualización y organización de la contabilidad (sencilla) de nuestros negocios y empresas en EE.UU., México, Alemania. Preparación de información para las declaraciones de impuestos y otros reportes. Además, apoyarás a nuestro equipo en la realización de sus tareas diarias, por ejemplo organizando viajes, reuniones, preparación y revisión de documentos según instrucciones, administración de oficina en general. Envía tu currículum con fotografía y salario deseado al correo electrónico mencionado ó comunícate al número publicado para agendarte una entrevista. Read More...
Oct 15
Symplr
12.00/hr
Our mission, here at symplr, is to lead the industry in simple, easy-to-implement compliance and credentialing solutions and services. We cover all the anglesproviding your business with a means of credentialing & managing providers, nurses, staff, contractors, and even payors. If they need access to your facility, we help you make sure theyre credentialed and compliant. Our goal is to make credentialing the simplest part of your business. Main functions: Process government watch list checks in a timely manner to ensure vendors remain compliant while keeping up with daily tasks and supporting the SYMPLR Team. Duties: Process initial government watch list checks. Process monthly SYMPLR government watch lists. Assist with monthly Special government watch lists. Verify vendor drivers licenses and images. Process daily e-mails with quick response time. Assist SYMPLR Team on any special projects, as needed. - Answer phone calls in Customer Service Department and evaluate inquiries from vendor representatives. Read More...
Sep 22
FDI Property Management Services Inc.
Receptionist needed for growing management company in The Woodlands. Candidate will assist with monthly & weekly reporting, entering budgets, invoices, answering phones, etc. Onesite Experience a plus. Must be proficient with Microsoft Word & Excel Please forward your resume. NO PHONE CALLS PLEASE. Read More...
Sep 3
Houston Apartment Association
Looking to make a career change and interested in meeting hiring companies in Residential Property Management from across Houston? If you currently posses customer service, retail, hospitality and/or sales experience and are looking for more than just a job, then join the Houston Apartment Association for our Community Career Night Monday, August 31, 2015. Event Details Date: Monday, August 31, 2015 Lone Star College System Office, 5000 Research Forest Dr., 77381, Star Texas Ballroom 3:30pm-6:30pm Job Seekers: Register to attend at no charge at www.getajobyoulike.com Read More...
Aug 18
Skyrokh Salon
SEEKING ONE FRONT DESK CHAMPION Skyrokh Salon is seeking ONE Front Desk Coordinator (aka 1st Impression Manager) . We are looking for a special person who can keep up with our highly productive & positive salon, one who is a team player, great communicator, able to multitask & who loves people. We are always looking to exceed our Guests expectations in every way & that starts with highly functional, organized & friendly Front Desk personnel. You have an opportunity to make a difference in our community, beautifying this little piece of our world one smile at a time. Are you a "people person"? Are you dependable? Do you get excited about being fashionable? Do you live with a high degree of integrity & honesty? Are you enthusiastic about caring for people? Do you want to work in a kind, fast paced environment w/ other caring professionals who share your commitment to excellence? If you fit this description & this is what you are wanting, then Skyrokh wants YOU! Please email your resume to skyrokh@gmail.com NO PHONE CALLS PLEASE,EMAIL ONLY. Read More...
Aug 15
Bethyl Laboratories
Bethyl Laboratories, Inc. has been dedicated to supporting scientific discovery through its qualified antibody products and custom antibody services since its founding in 1972. Bethyl is looking for a Product Packaging Associate. Duties include: *preparing finished goods for shipment; maintaining safety stock of finished goods *Filter and bottle large Volumes for bulk sales * Run daily vialing report in SAP to prioritize finished products that must be packaged for immediate shipment and to replenish inventory *Perform routine physical inventory cycle counts *Maintain inventory documentation *Back up the Shipping department as needed Read More...
Jul 30
Residence Inn And Courtyard By Marriott
JOB SUMMARY The Guest Service Agent is responsible for taking reservations, greeting and registering guests, providing outstanding guest service during their stay, and settling the guests account upon completion of their stay. JOB DUTIES & RESPONSIBILITIES Greets, registers, and assigns rooms to guests. Handles confidential information, including guest records, with a high degree of integrity. Promptly and effectively deals with guest requests and complaints. Answers and routes calls as appropriate; takes guest messages with accuracy. Responsible for cash drawer contents and transactions during shift. Maintains accurate records including cash flows, registration cards, reservation cards, and property walks. Answers inquiries pertaining to hotel services, registration of guests, and travel directions. Assists with sales and marketing efforts as directed by the General Manager. Offers and properly handles requests for wake-up calls. Records pertinent guest information in the pass on log. May assist in replenishing continental breakfast as needed and keeping breakfast area clean. Ensures common area/lobby is clean. Performs laundry functions as directed. Other duties as assigned. Read More...
Jun 15
Sparks Insurance
Experienced CSR for busy independent agency. Read More...
Apr 22
Bright Pony
Must have regular business office skills , use Microsoft Office Professional, Be organized, friendly, be able to multitask, and be a very responsible person. This job has a very good salary and quarterly bonuses paid on progress and attitude. Read More...
Apr 21
Corporate Staffing
$17-20/hr
Essential Duties: Sort and distribute incomng mail Review all invoices for appropriate documentation and approval in compliance with company policies and procedures prior to entry into accounting system Code invoices and enter for payment Prioritize invoices for payment according to vendor payment terms Process check requests Audit and process credit card bills Match invoices to checks, obtain necessary signatures and distribute checks accordingly Prepare and maintain 1099 forms and information Reconcile vendor statements, research and correct discrepancies Respond to vendor inquiries Prepare accrual entries and other reports as required for month-end processes and assist with month-end closing Maintain files and documentation thoroughly and accurately in accordance with company policies Complete other projects and tasks as requested Read More...
Mar 11
Main Event Entertainment
Sales Office position, work with guests by phone and in person planning events and parties. 32-40 hours per week, available to work weekdays and weekend shifts as needed. Good benefits,great work environment! Read More...
Mar 7
Corporate Staffing
Answer phones for small office of a national petroleum company that is relocating to The Woodlands. Be willing to handle administrative duties as required. Proficiency in MS Word and Outlook is necessary. This is a direct hire opportunity with benefits, 401k. Read More...
Mar 3
Pure Barre The Woodlands
We are looking for someone to join our boutique fitness studio! Pure Barre is a big national franchise that offers THE BEST barre technique; it's sweeping the nation. Our front desk or 'barre-tenders' are the face of the studio and the brand each day. This person has to be eager to help our clients, describe what pure barre is and have sales experience to help sell our retail in the boutique. This job could start as early as 5am and end as late as 8:30 and does require weekend rotational availability for PART TME hours. We have a fun team and would like to hire an additional person to join the most effective workout that is sweeping the nation! *Barre-Tender receives complimentary classes ($199 value) and retail and accessory discounts Read More...
Jan 14
EPI-Materials Testing Group
$10.00 hour
Part time. E-mail resume. no calls. Read More...
Dec 15
Alliance Residential
Our Sales Associates provides the first impression for future residents and assist current residents. They are responsible for conducting property tours, closing lease agreements, and assisting with resident relations. They apply gained knowledge of the market, surrounding amenities, and marketing skills to entice future and retain current residents. The Key Responsibilities Drive performance by understanding and achieving sales goals Welcoming prospective residents and touring the community Prepare organized packets and documents for move-ins, move-outs, and renewals Follow-up with prospective residents through online and telephone leads Understanding floor plans, competitors and amenities to identify opportunities to create value for residents Accommodate and process resident requests, payments and leasing documents Initiate marketing ideas and assist in coordinating resident functions Excellent communication skills both verbal and written Exceptional organizational skills Professional appearance and demeanor Our Company The culture at Alliance has been a determining factor in creating an enjoyable and productive work environment within the multifamily industry. Not only do we inspire our Associates to have great careers, but great lives as well! By arming top talent with state-of-the-art systems and innovative processes, Alliance drives promotion from within and implements defined career paths for all positions. We take pride in establishing a fun and rewarding environment for all Associates, complemented by an industry leading benefits package! Setting us apart from the competition, we also deliver company paid training, competitive compensation, housing discounts, flexible hours, and the position of a lifetime! Read More...
Dec 10

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