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Administrative Assistant - The Woodlands Job

Administrative Assistant - The Woodlands Job

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Help Wanted: Administrative Assistant
Administrative Assistant will provide a full range of administrative activities and operational support to assigned departments and/or business units. The incumbent should possess administrative skills and a general understanding of business operations to assist with data collection, routine budget administration, compiling and organizing materials, as well as preparing both standard and ad hoc reports, spreadsheets, and presentations of varying complexity. In some business units, the incumbent is required to provide support to trade shows and conventions which requires lifting and moving of large boxes throughout the office weighing up to 50 lbs. Job Details: 1. Responsible for all receptionist duties including answering and routing telephone calls, preparing outgoing mail, distributing incoming mail, faxes, composing letters and greeting visitors. 2. Ensure confidentiality. 3. Maintain open communication with all Terumo facilities and outside business associates. 4. Meet and greet visitors along with notifying associate upon arrival. 5. Work with Finance in putting together Excel models for accounting along with PowerPoint presentations. 6. Distribute mail. 7. Organize front reception and ensure the lobby looks professional. 8. Maintain kitchen by keeping inventory and replenishing supplies. 9. FedEx shipping along with ordering supplies. 10. Postage meter maintenance. 11. Mail monthly medical journals and assist with marketing literature. 12. Maintain and setup conference rooms for meetings and events. 13. Maintain supply cabinets and Terumo “apparel” inventory. 14. Maintain literature closet on weekly basis, ensuring accurate inventory levels are kept. 15. Gather and analyze for Training & Education as follows: a. Assembling kits for courses – include articles, USB agenda. Uploading files to USB’s and putting folders together. b. Creating file folders. c. Requesting course certificates and mailing to sales team along with Patel’s Atlas. d. Emailing course surveys to Territory Managers. 17. Provide other support and duties assigned. Working Conditions: This position resides in an office environment.
Skills Required:
an organised approach and excellent time management skills.
good communication skills.
the ability to work well as part of a team.
computer literacy and good keyboard skills.
a good level of English spelling and grammar.
good numeracy skills.
accuracy and attention to detail.
Employment Type:
Contract - Full Time
Compensation:
Compensation managers have a tough job. Making decisions about how much to compensate employees for their efforts often involves ‘dancing’ between profitability and fairness. The fact that this work takes a great deal of research, industry knowledge, and tactfulness in the corporate environment means that only the best compensation managers will survive.
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Employer Information:
Employer:
Herb Philipson Army & Navy Stores, Inc.
Location:
1899 Black River, Blvd ROME , TX
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Contact Information:

Date Posted: 2016-02-13
Job ID #: 2597
Valid Through: 2016-06-12


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