The Woodlands Clerical, Receptionist, Office Jobs

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Help Wanted - Clerical, Receptionist, Office - The Woodlands
Reva Solutions Inc
We are currently seeking a highly self-motivated, confident, career-minded individual for a full-time position as an Office Secretary. The successful candidate will have: Education, Skills and Experience - - At least 3 years experience performing secretarial duties - High level of proficiency with Macs, business software and Microsoft Office, or equivalent - Advanced skills in spreadsheet and report creation and maintenance - Strong verbal and written communication skills - Exceptional attention to detail - Ability to research using the internet exclusively - Strong customer service skills - Demonstrated organization, multi-tasking and time management skills - Ability to operate in a high-paced work environment with time sensitive demands - Demonstrated ability to maintain confidentiality and use discretion at all time - Knowledge of standard office administrative practices and procedures - Bachelors degree an advantage Main Job Tasks and Responsibilities - - Prepare and edit correspondence, communications, presentations and other documents - Design and maintain databases - Phone operator - Collect, sort, and file mail and packages - Conduct research, collect and analyze data to prepare reports and documents - Schedule, track and coordinate travel arrangements - Arrange and coordinate meetings and events - Liaise with internal staff at all levels - Provide project and performance coordination and follow-up - Open, close and upkeep of the office Read More...
Jan 14
Quality Of Life Chiropractic
Chiropractic office needs a professional, energetic, dependable assistant. Position involves organizing workload and handling a busy reception area. Candidate must be super on telephone and detail oriented. Insurance training is preferred. Spanish speaking is a plus. This is a 40 hour position Monday through Saturday. Please look at our website for more details: www.qoflchiropractic.com Email resume, cover letter, and 3 professional references to drjamiemarshall@qoflchiro.com Serious inquires only. Read More...
Jan 11
Hambrick Insurance
Sales/Service CSR Read More...
Sep 3
PGS Landscaping
Clerical Position with responsibilities to include: • Schedule, track and close out all work orders in assigned work area on daily basis and communicate them to crews, builders, warranty reps, and Managers. • Assist with clerical needs including filing, faxing, emailing, answering phones, preparation of reports and related documents. • Assist Managers in maintaining client relations, job work orders, schedules, warranty, crews, etc. in assigned work area. Keep track of all paperwork, house files, correspondence between us and the client, etc. • Assist Managers with other day-to-day operations. • Maintain all files in assigned work area from top to bottom and follow through till the end. • Deliver documents to customers upon request. • Demonstrate cooperation and coordination of project information with clients. • Be able to assist with any day to day projects that come up. Read More...
Jun 5
Resource Staffing
$9-$12 hourly
Work in model homes assisting potential home buyers by giving tour of home, providing information and answering questions. Retirees encouraged to apply Read More...
Jun 3
Wolfpack Software Ltd
We are looking for immediate help in our customer service rep/ Front Desk Clerk. Experienced preferred but will train the right person. Responsibilities include: - Assisting customers over the phone, through live chat and email before, during and after the sale - Troubleshooting customer issues and complaints with the aim of leaving all users satisfied - Processing returns in a fast-paced environment Read More...
May 2
Stimman & Shea, P. C.
Legal Assistant / Office Administrator for a small law firm. Read More...
Mar 28
1960 Family Practice
The ideal candidates will Review patient visits to document in EMR patient history “Snapshot” Providing administrative and clerical support to the team Read More...
Mar 11
1960 Family Practice
Audit physician charts for comprehensive care for patients needing pain management and physical theraphy. Conduct patient follow-up as needed. Maintain accurate and complete patient files, Ensure the privacy and security of protected health information per HIPAA requirements. Read More...
Mar 11
Kingwood Personnel
We have positions in the North area for experienced office help, clerical, administrative, accounting, & freight forwarding background. Please submit your resume to service@kpstaffing.com Read More...
Feb 4
Insperity
There’s a reason Insperity ranks No. 1 on Houston Business Journal’s list of Best Places to Work. Want to work for us and find out why? As a trusted advisor to America’s best businesses for more than 25 years, Insperity provides an array of human resource and business solutions designed to help improve business performance. In addition, we provide the client company and their worksite employees with a wide array of value-added benefits and services. Administrative Assistant Consistently exceeding expectations, you will provide administrative support primarily to the General Manager and Directors staff. In addition to the typical executive assistance responsibilities you will head up the community involvement activities for the service center, promoting volunteerism among Insperity employees. Think about how good you will feel spending a lot of your workweek helping the community! You will also be able to show your tech savvy skills by helping to create a SharePoint site allowing for more efficient communications of information. A high level of confidentially is required for this position as you will manage the General Manager’s and departmental calendars. The Service Region Administrator is responsible for supervision and coordination of the receptionist duties and functions. Other duties include serving at the single point of contact for the facilities maintenance, personnel moves, new hires and functional problems for the department. Responsibilities: • Coordinates telephone calls, visitors and incoming/outgoing correspondence; determines which interactions a department head or another staff member/department should handle. • Produces documents using Microsoft Word, PowerPoint, Excel and Prepares graphics and charts. • Acts as the volunteer council member, overseeing local corporate donations, cooperating with corporate communications and public relations firms to promote volunteerism in the community. • Makes timely and cost effective travel arrangements. • Arranges meetings; assists in agenda preparation, gathers information and contacts meeting participants. • Proof reads outgoing documents and correspondence for correctness and accuracy. • Sets up and maintains filing system; updating and purging as necessary. • Assembles data for special projects and prepares routine reports, including some statistical work. Conducts a high level review to ensure accuracy of formulas and consistency of report to prior reporting. • Responsible for placing orders for supplies for service center staff. Maintains accurate records and provides timely reports of VISA card purchases. • Manages the receptionist by setting goals, performance review and coaching and scheduling coverage for the front desk when needed. To Apply: To respond to this opportunity, please go to: http://ejob.bz/ATS/jb.do?reqGK=661843 We continue to be a noted and admired company to work with. Care to join us? Diversity is the quality of leadership. EOE Read More...
Jan 10
Tempfinders Personnel
Large Fortune 400 Oil & Gas Company has an immediate opening Administrative Assistant. This is a great entry level opportunity for the right person. Ideal person will be recent college graduate with 3+ year’s office experience. The right candidate will possess a positive attitude, excellent customer service skills, be a self-starter, quick learner, and be easily adaptable. Retail experience does not qualify. Must be available immediately /Temp to hire position/ Salary range starting at $32K Please submit all resumes to: ksmart@tempfinderspersonnel.com Read More...
Nov 30
Canyon Falls Family Dentistry
We are a new dental office that is growing quickly. We are looking for a true office manager (not just a receptionist) who is extremely organized and efficient. You will be the only front desk staff member, so must be able to stay on top of your many tasks. Must have the following qualifications: -Very familiar with PPO insurance plans -Knows what to ask for when verifying insurance and following up on claims -Can accurately estimate co-pays and make financial arrangements -Knows how to post insurance checks and balance the ledger -Able to track metrics, such as production, collections, new patients, adjustments, aging report, pending treatment plans, and more. -Proficient with Open Dental -Good with computers -Great at scheduling for maximum efficiency -Has good phone etiquette - excellent customer service is important to us Read More...
Aug 16
Trico Panaderia
Full time or half time availability. Hiring ASAP Sales Management Greet customers and help them with questions if they have. Keep space clean Inventory Management. Read More...
Aug 13
Trico Panaderia
Full time or half time availability. Hiring ASAP Sales Management Greet customers and help them with questions if they have. Keep space clean Inventory Management. Read More...
Aug 13
Gymboree Play And Music Of The Woodlands
Teach The World With Us! At Gymboree Play & Music, we make learning fun! Our worldwide early childhood programs invite parents and children newborn to 5 to play and learn in our creative environment. Seeking Playful, Confident and Creative teachers, with a passion for play and working with children and adults. Excellent customer service and group facilitation skills are a must, as is a great sense of humor and ability to work as part of a team. Paid training is provided. Other benefits include FREE Gymboree classes for the employee's age-appropriate children and discounts on products at Play & Music locations and Gymboree retail stores. Contact Site Manager,at (936) 271-2444 to apply or for more information about the application process, including the group interview. You may also email your resume or questions to gymboreethewoodlands@yahoo.com. Read More...
Aug 12
Accessible Space, Inc.
Property Site Representative Accessible Space, Inc. a national non-profit organization that provides housing and care services is seeking a Full -Time Property Site Representative for our location in The Woodlands, TX. (Tanglebrush Drive) to efficiently and effectively market and manage assigned ASI owned/leased properties and perform general upkeep of the building and site and assist in communication of management information to residents. The successful candidate in this position will perform a variety of duties including the maintenance of records per HUD standards, assisting with certification and recertification of residents, maintain supply inventories, move out inspections, show apt units to prospective new tenants, communicate issues and policy violations to Property Manager, assist with rent collection and documentation, minor building building maintenance, etc. At ASI we value our employees by offering a competitive wage along with the following: Medical/Dental Life Insurance PTO (Paid Time Off) Holiday Pay Educational Reimbursement Wellness Rebate Full job description available upon request Apply online to www.accessiblespace.org or fax resume to 651-645-0541 Reference job code 85412 Read More...
Aug 10
Jones & Carter, Inc.
PURPOSE OF POSITION: The purpose of this position is to perform administrative duties for the Woodlands Land Development Department while supporting a staff of 14+ engineers and two department managers. PRIMARY RESPONSIBILITIES: • Perform administrative tasks requiring independent judgment, high skill level and considerable knowledge of administrative processes. • Apply good organization skills and take charge of overall coordination of administrative tasks for the Land Development Department. • Highly experienced in daily office communication via phone, fax, e-mail, PDF and internet. • Coordinate business related activities, anticipate needs, and edit and format documents from either verbal or written instruction. • Responsible for department manager’s timesheet and expense reports, and Business Development Activity Log using Deltek Vision. • Route and screen calls, visitors, requests, and mail. • Maintain department files, calendars, and travel arrangements. • Attend staff meetings and record minutes of each meeting. • Relieve front desk receptionist during assigned rotation schedule and as needed. • Perform other duties as assigned. ESSENTIAL JOB REQUIREMENTS: • 5+ years of administrative experience. • Advanced skills in Word, Excel, Outlook and PowerPoint. • Experience with Deltek Vision CRM is a plus. • Advanced skills in grammar, punctuation, and spelling. • Ability to work in a fast paced environment with multiple concurrent assignments, tight deadlines and constantly changing priorities. • Ability to work with a large group with minimal supervision. • Professional attitude and appearance and able to communicate with all levels of employees and management. Must be self-motivated and possess a high level of energy. • A strong detail-oriented work style and an accommodating and proactive attitude. HOW TO APPLY: Please send resumes and salary requirements to jobs@jonescarter.com and reference #1209 in the subject line of your e-mail. Read More...
Jul 23
Jones & Carter, Inc.
DOE
Purpose of Position: Provide general administrative support to The Woodlands office. Essential Functions: • Responsible for answering all incoming phone lines, direct calls, or take messages. • Greets visitors and maintains front office area. • Provides general administrative support including typing correspondence, processing all incoming and outgoing mail, and incoming deliveries. • Accountable for camera check-in/out and scheduling of meetings for conference room. • Maintain inventory and stock of the office, mailroom and kitchen supplies. • Responsible for update and maintaining MS Outlook address book and phone lists. • Familiar with engineers and the projects they support. • Monitors and checks out Pool vehicles. • Orders reproduction services (ARC). • Receives bids/sells bid sets. • Orders lunches for seminars and special meetings. • Familiar with bid meetings, corporate schedules, major department meetings, office vacation schedules. • Assembles documents, binders, proposals, booklets, etc. • Perform various administrative functions for a small office as well as for the Operations Secretary. We offer a stimulating opportunity to expand your horizons in a full-time, direct hire position that includes excellent benefits, such as employer paid health, life and AD&D insurance. We also offer a cafeteria plan, dental and short term plans, vacation/sick time, paid holidays and a 401(k) profit sharing plan. How to Apply: Please submit your resume to jobs@jonescarter.com and reference #1250 in the subject line of your email. JCI appreciates your interest and consideration of our company. We regret that we will not be able to respond to every resume submission. Only those candidates who best meet our needs shall be contacted. Again, thank you for your consideration. Read More...
Jun 13
Air Dynasty A / C & Heating, LLC
Looking for responsible office assistant for full time schedule with the ability to handle phone lines and light office duties. Read More...
May 29
Job Support Ministry Woodlands Church
Free Career Fair is being held on Thursday, May 24, 2012 at Woodlands Church, Fellowship Campus, in the Woodlands, TX. Over 50 employers will be there with active job openings. Read More...
May 21
Advantage Staffing
• Responsible for compiling amounts owed by the company to vendors, suppliers, or other organizations/individuals. • Gathers purchase orders, charge slips, sales tickets etc, and prepares payments. • Maintains all payment or other transaction records. • Back up receptionist. • Other duties as assigned. • Backup for upfront receptionist Read More...
Apr 24
Innovative Mail Solutions
Husband / wife team need part time (approx 8-10 hours per week to start). Home office assistance with filing, Quick Books entries, expense receipt management, schedule/tracking in Excel, file management, typing, etc. Read More...
Apr 21
WayMore FM
Local, new media broadcast network is searching for marketing consultants to help fulfill or clients ever growing advertising needs. Come work for great people in a relaxing environment and be surrounded by music, friends and communtiy. Read More...
Apr 10
Trico Panaderia Bakery & Shop
DOB
30-35 hours a week guaranteed Sales Management Product refill keep workspace cleen Read More...
Mar 15

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